BayScribe: Savings and Control - Sponsored Whitepaper

BayScribe is a Clinical Documentation System that is provided to healthcare facilities as a service – Software as a Service – relieving facilities of the financial burden to purchase expensive hardware to support Clinical Documentation. There are three key areas of benefit to the facility: Cost, Control and Performance. The focus of this White Paper is Cost and Control and the areas of cost-savings that BayScribe customers enjoy when they take control of their Dictation and Transcription systems. Performance is addressed in a separate White Paper.

There are several areas of savings when upgrading to newer dictation equipment – expensive and cumbersome VPN lines are no longer required for Transcription access; Digital Handheld recorders can be phased out or replaced altogether with wireless handhelds; antiquated cPhones can be eliminated and replaced. The cost of these single-purpose devices combined with the maintenance and support of these devices add up to real quantitative savings.

Many facilities utilize digital handheld recorders from companies like Philips and Olympus. These devices’ only purpose is to capture dictation. With per unit costs of $250-600, these devices are not cheap to deploy nor cheap to maintain. Compare that to $0 per user to deploy BayScribe Mobile on an iPad, iPhone, iPod Touch or Windows Mobile device – that’s big savings! Of course, the expense of acquiring, maintaining and supporting these devices depends upon the number of authors using them, the model/price of the device itself as well as any ongoing maintenance/support for the devices.

· $500 average per Olympus digital handheld versus · $0 per BayScribe Mobile license · A $200 per unit cost for iPod Touch = $300 per unit savings · Replacing 100 units/year * $300 = $30,000 saved per year

BayScribe Mobile is not only far less expensive to acquire and deploy, but it provides a real-time, secure, wireless upload of the dictation directly into the dictation system and queues the report for Speech Recognition and/or Transcription. Authors/Providers need not concern themselves with the tedious task of docking the unit to the PC to get the files uploaded into the system. This creates additional efficiencies to the high-salaried staff as well as increases overall satisfaction for both the authors and the transcription staff. By providing a list of valid Work Types and validating the User wirelessly reduces the task of programming the handhelds too. Couple this with an ADT feed and providers can receive Patient lists downloaded to their handheld to enable more accurate and timely dictation – without additional charge – expediting the Patient Care process further.